Our company would like to participate as a vendor in Horse World Expo, Feb 29-Mar 3 at the Farm Show Complex in Harrisburg, PA. Please send a contract confirming our booth location.

Company information is as follows. (Please note that all event paperwork will be sent using this information. )

Payment Policy:
Appropriate payment must be received with this Application and all subsequent payments must be made by dates indicated. New Exhibitor Applications are handled on a first come, first served basis after returning Exhibitors have been accommodated. Applications will be processed once appropriate deposits have been received. After your payment is received, we will be happy to help you in reserving a booth.

Please be aware that checks drawn on non-US banks incur a $30 per check processing fee, please include this fee with each payment if made by check. Exhibitors who use non-US banks may pay by credit card and avoid the processing fees. All booth fees are in US Dollars. All returned checks will incur a service charge of $25.

Returning vendor deadline to retain their 2023 Booth Location is Nov 1. New vendor Applications will be considered until all booths have been filled for your selected category; there is no specific deadline for new vendors. All space is first come, first served within that specific category.

Booth Deposits/Payments are due as follows:
25% of booth rent if received before 11/1, 60% if received between 11/1 and 12/31, 100% if received on or after 12/31

After your initial deposit, additional booth payments are due:
60% of full booth rent due by Nov 1, total booth rent due by Jan 15.

If you are a vendor applying after payment deadlines, your full booth rent is due at the time of Application. There is no deadline to sign up for a booth, we will continue to review new Applications until all booths are sold.

Insurance Requirements:
All exhibitors must obtain liability insurance and have Equestrian Promotions, Inc, named as an additional insured on that policy. Exhibitors must also have a Certificate of Insurance forwarded to Equestrian Promotions, Inc. at least 30 days prior to the event, or if applying within 30 days of the event, upon applying for a booth. A new certificate is required each year. Exhibitors will not be permitted to set up their booths without this certificate, regardless of type of booth. No refund of booth rent will be made for failure to comply with this Insurance Certificate requirement. The company named on this Application must be the company named on the Insurance Certificate as the policyholder. If you do not currently have business liability insurance, we recommend contacting a company like www.dhcins.com, for affordable single event coverage.

Refund Policy
All refund requests must be made in writing to Equestrian Promotions, Inc., P.O. Box 924, Bel Air, Maryland 21014 or by email to info@horseworldexpo.com by dates shown below. Deposits are not transferrable to future Horse World Expo events.

Refunds of booth deposits and booth rental payments will be made if requested as follows:
Full refund if requested by 11/1/23; 50% if requested after 11/1/23, and before 12/15/23. No refunds will be made after 12/15/23 except per our COVID-19 Cancellation Policy shown below.

The person signing this Application for Booth Space expressly represents and warrants to Equestrian Promotions, Inc. that he/she is authorized by the exhibitor to bind it to the terms and conditions of this Application. The signer of this Application understands and agrees that he/she is personally bound and liable pursuant to the terms and conditions hereof in the event that such authority to bind the exhibitor does not exist.

Upon submitting, you will be taken to our secure store, where you may pay by credit card. Select the "Booth Rent Payment" item and use the QTY field to input the amount you would like to pay in whole dollars only or you may call with your credit card at 301-916-0852 to make a secure payment.